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How to Sync Outlook Calendar with Google Calendar

How to Import a Google Calendar into Outlook

STEP 1: OPEN YOUR GOOGLE CALENDAR

(If you’re looking to view your Google Calendar events in Outlook, you’ll need to subscribe to that calendar in Outlook first. You’ll need to start by opening the Google Calendar that you want to add to Outlook.

In the left-hand menu, hover over the calendar you want to export and click the three dots menu icon next to it.)

 

STEP 2: CLICK ON ‘SETTINGS and SHARING’ IN THE OPTIONS LIST THAT APPEARS.

STEP 3: INTEGRATE CALENDAR

(This will open your Google Calendar options menu. In the menu on the left, click the Integrate calendar option.)

 

STEP 4: SECRET ADDRESS IN iCal FORMAT

(Select and copy the URL that appears under Secret address in iCal format. This is the URL that Outlook needs to import your Google Calendar.)

STEP 5: OPEN OUTLOOK

(With the secret iCal calendar address saved in your clipboard, open Outlook and press the calendar icon to access your calendar.)

STEP 6: ADD CALENDAR

(In your Outlook calendar, press the Add calendar option to add an external calendar.)

STEP 7: SUBSCRIBE FROM THE WEB

(Select Subscribe from the web from the left-hand menu.)



STEP 8: IMPORT TO OUTLOOK

(Paste the URL you copied from your Google Calendar into the box provided. Give your calendar a name, color, and icon, then click Import to import it into Outlook.)

If the process is successful, you should now be able to view your Google Calendar events and alerts in Outlook. Any new events you add to your Google Calendar will also appear in Outlook, but they may take a bit of time to sync across.

If you create a new event in Outlook, however, this won’t sync across to Google Calendar. Unfortunately, the process only works in one direction using this method.

How to Import Outlook Calendar into Google Calendar

(It’s also possible to do things the other way and import your Outlook calendar into Google Calendar. If you want to do this, sign in to your Outlook account first.)

STEP 1: GO TO SETTINGS

(From the menu bar at the top, press the Settings cog icon.)

STEP 2: VIEW ALL OUTLOOK SETTINGS

(Click the View all Outlook Settings option at the very bottom of the menu.)

STEP 3: SHARED CALENDAR OPTION

(In your Outlook settings menu, press the Calendar tab, then click on the Shared calendars option.)

STEP 4: SYNC YOUR CALENDAR

(In the Publish a calendar section, click on Select a calendar, then select the calendar you want to sync.)

STEP 5: SET PERMISSION

(Set permissions to Can view all details, then click the Publish button.)

STEP 6: COPY ICS LINK

(Your Outlook calendar will now be public, allowing you to export it into Google Calendar. To do this, click on the ICS link, then press Copy link to copy it to your clipboard.)

STEP 7: OPEN GOOGLE CALENDAR

(You’re now ready to import your Outlook calendar into Google Calendar, so open Google Calendar to begin. In the left-hand menu, press the plus (+) icon next to the Other calendars option.)

STEP 8: SELECT FROM URL FROM THE MENU LIST THAT APPEARS

STEP 9: ADD CALENDAR TO OUTLOOK

(Paste in your Outlook link in the URL of calendar box, then click Add calendar to add the calendar to your inbox.)

 

 

If the process is a success, you should now be able to view your Outlook events and notifications in Google Calendar.

Any new events created in Outlook will sync to Google Calendar, although expect a delay for this to sync across. As with the Google Calendar-to-Outlook method, this is only one way, as events created in Google Calendar won’t sync across to Outlook.

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